Pacifica National Board
Finance Committee Regular Meeting - January 18, 2007
A regular meeting of the PNB Finance Committee was called to order at 6:25 pm
PST by Chair LaVarnWilliams with Terry Goodman serving as Secretary Pro-Tem.
The minutes of the meetings of 12/7/06, 12/11/06, and1/10/07 were approved.
Present: Dave Adelson, Teresa Allen, Baruti Bediako, Brian Edwards-Tiekert
(left at 8:25), Jane Gatewood (left at 7:05), Terry Goodman, Patty Heffley,
Lonnie Hicks, Sandra Rawline, and LaVarn Williams.
Absent: Ambrose Lane
1) Roll Call and approval of agenda (5 minutes)
2) Approval of Minutes (5 minutes)
3) Next Meeting - Thursday, February 15, 2007 @ 8:00 PM EST (5 minutes)
4) Noticed Motion to Rescind a Motion Previously Adopted
5) CFO Report
a) Review November and December 2006 Results (35 minutes)
i) Income Statement and Balance Sheet
iii) Risks and Opportunities
b) Review Legal Expense Forecast (10 minutes)
c) Review and/or propose motions on the following (25 minutes)
i) Legal Settlement review by Coordinating Committee
ii) Finance Group orientation for March PNB Meeting
iii) Foundation wide Signature Authorization levels
iv) Finance Committee Motion on Archive Restoration
1. Approval of Agenda
Motion by LaVarn Williams (as amended) that the Agenda be approved.
Agenda was amended and approved without objection at 6:40 pm.
2. Approval of Minutes
Motion by Dave Adelson that the minutes of the committee meetings of December
17 and December 11, 2006 and of January 10, 2007 be approved.
Motion passed without objection at 6:41 pm.
3. Next Meeting
Motion by LaVarn Williams that PNB Finance Committee's next regular
teleconference meeting be on Thursday, February 15, 2007 beginning at 8:00 pm
Motion passed without objection at 6:42 pm.
4. Noticed Motion to Rescind a Motion Previously Adopted
Motion by Brian Edwards-Tiekert that the motion approved by the committee at
its November meeting regarding PNB approval of the KPFA budget that included
the language "such authorization to terminate on March 15, 2007 unless..." is
Motion passed without objection at 6:54 pm.
5a. CFO Report
The CFO reviewed the latest financial reports and the draft audit report.
Motion by Lonnie Hicks (as revised on the unapproved motions of LaVarn
Williams, Dave Adelson, and others) that the PNB Finance Committee recommends
that the PNB request that the ED and CFO identify funds in the National Office
budget with which to explore outreach with potential new partners for the
Pacifica network, such funds to be disbursed through Requests for Proposals.
Additionally, that the ED and CFO propose an RFP process towards the goals of
identifying creative sources within the network and in the community that
deserve support, expand the Mission, and have potential to develop additional
Further consideration postponed to next meeting without objection at 7:45 pm.
Motion by Teresa Allen (as amended on the unapproved motion of Brian Brian
Edwards-Tiekert) that the CFO prepare a listing of how much was spent on the
last 5 PNB meetings on transportation (including airfare), hotel lodging and
meeting rooms, food, and miscellaneous, and that an estimate also be prepared
on national staff time spent in support of these meetings.
Motion mooted by the CFO's agreement to add such information to his upcoming
report to the PNB, and to send it out in advance to Finance Committee members.
Motion by LaVarn Willaims (as amended on the unapproved motion of Dave Adelson)
that the National Office work with the LSBs and local stations with the
objective of reducing the annual cost of PNB meetings by 10%, with half of any
achieved local savings being devoted to increasing the outreach budgets of
stations that meet their portion of this goal.
Further consideration postponed to next meeting without objection at 8:20 pm.
Discussion of this motion included recognition of a need for policies and
guidelines regarding Director responsibility for the additional expenses of
late reservations, early arrivals, extra stays, and long distance phone calls
billed to hotel rooms.
Motion by LaVarn Willaims (as amended on the motions of Terry Goodman and
Lonnie Hicks) that the Finance Committee recommends that prior to the March PNB
meeting, the CFO arrange a teleconference orientation meeting to include
station Business Managers, LSB Treasurers, and the National Finance Office
Staff regarding goals, procedures, RFP processes, chart of accounts uniformity,
and budget planning.
Motion approved without objection at 8:37 pm.
Motion by Dave Adelson that the PNB shall not approve funding greater than
$10,000 for initiatives outside of approved budgets without prior review by the
PNB Finance Committee.
Motion approved without objection at 8:40 pm.
5b. Continuing Unfinished Business
Agenda items not fully addressed in the meeting include Headcount, Review Legal
Expense Forecast, Legal Settlement review by Coordinating Committee, Foundation-
wide Signature Authorization levels, and Finance Committee Motion on Archive
Consideration postponed by meeting adjournment.
The Chair announced that she would distribute a draft committee report to
members this weekend and that she would be absent from tomorrow's PNB
Motion by Lonnie Hicks to adjourn.
Committee adjourned without objection at 8:43 pm PST.
These minutes were approved on 2/15/07.