PACIFICA FOUNDATION RADIO
PACIFICA NATIONAL BOARD SPECIAL MEETING
From Various Locations via Telephone Conference
MINUTES - Open Session
Thursday, June 19, 2014, 8:30pm ET




I. A. Call to Order


Chair Margy Wilkinson called the meeting to order at 8:40pm. Roll was
called and quorum established by Secretary Cerene Roberts.
Timekeeper: George Reiter

KPFA: Jose Luis Fuentes-Roman, Janet Kobren, Margy Wilkinson
KPFK: Lydia Brazon, Kim Kaufman, Lawrence Reyes
KPFT: Adriana Casenave (late), Hank Lamb (late), George Reiter, Richard
Uzzell
WBAI: Carolyn Birden, Janet Coleman, Cerene Roberts, Manijeh Saba (late)
WPFW: Jim Brown, Benito Diaz, Luzette King, Tony Norman


Staff: Raul Salvador, CFO

Excused absences: Brian Edwards-Tiekert (KPFA); Manijeh Saba (WBAI) who
later arrived; Janis Lane-Ewart, Heather Gray (Affil.)
Absent: Rodrigo Argueta (KPFK)


B. Agenda Approval

Draft: http://kpftx.org/archives/pnb/pnb140619/pnb140619_3268_agenda.pdf

Motion, by Norman, to approve agenda.


Amendment, by Brazon, to place the rescinding of the agenda-setting
time limit of 20 minutes to be replaced by 30 minutes, after
Management Reports (becoming IV. A) Approved with one objection (no
vote).


Motion, by Diaz, to move Item VI.A (LSB Search Process) to Item
IV.B, after agenda-setting time limit item.


Motion, by Birden, to table this proposal failed 6Yes 7No
3Abstentions, 1 Present-not-voting:
Y - Kobren; Kaufman; Uzzell; Birden, Coleman; King
N - Fuentes-Roman; Brazon, Reyes; Casenave; Roberts; Brown,
Diaz
Abs. - Lamb, Reiter; Norman
PNV - Wilkinson

Motion (Diaz) to move item passed 8Yes 7No, 1Abstention, 1 present-
not-voting:
Y - Fuentes-Roman; Brazon; Casenave, Reiter; Roberts; Brown, Diaz,
Norman
N - Kobren; Kaufman, Reyes; Uzzell; Birden, Coleman; King
Abs. - Lamb
PNV - Wilkinson


Motion, by Brown, to approve agenda as amended, passed, 11Yes
5Abstentions, 1 present-not-voting:
Y - Fuentes-Roman; Brazon, Reyes; Casenave, Lamb, Reiter; Coleman,
Roberts; Brown, Diaz, Norman
Abs. - Kobren; Kaufman; Uzzell; Birden; King
PNV - Wilkinson

II. Chair's Report
Report by Chair Margy Wilkinson


III. Management Reports

CFO Report
Report by CFO Raul Salvador


Motion, by Kaufman, to extend this section by 10 minutes passed without
objection.

IV. A. Rescission and Change of Agenda-setting Limit


Noticed motion, by Brazon, to rescind 20-minute agenda-setting rule passed
on May 22, 2014 approved 11Yes 5No 1 Present-not-voting:
Y - Kobren; Brazon, Kaufman, Reyes; Reiter, Uzzell; Birden, Coleman, Saba;
Brown, Diaz
N - Fuentes-Roman; Casenave, Lamb; Roberts; Norman
PNV - Wilkinson


Noticed motion, by Brazon, to limit debate on the agenda during telephonic
meetings of the PNB to 30 minutes approved with more than 2/3 requirement
for standing rule: 10Yes 3No 3Abstentions 1 Present-not-voting:
Y- Kobren; Brazon, Reyes; Casenave, Reiter; Coleman, Saba; Brown, Diaz,
Norman
N - Kaufman, Uzzell; Birden
Abs. - Fuentes-Roman; Lamb; Roberts
PNV - Wilkinson

B. Motion on LSB Search Processes


Motion, by Diaz, that:


Whereas the PNB has previously authorized LSBs to form search committees
which may be separate from their personnel committees; and to include non-
LSB paid and volunteer staff, as well as listener-members, as members of
these search committees;


Be it resolved that the PNB authorizes LSBs to include non-LSB paid and
volunteer staff, as well as non-LSB listener-members, as members of their
search committees.




Substitute motion, by Brazon, that the original search committee motion
passed in March 2012 be restored to include non-LSB members of the
foundation.

http://kpftx.org/pacalendar/showfile.php?id=2110&type=minutes
http://kpftx.org/archives/pnb/pnb120229/pnb120229_2110_agenda.pdf

Pacifica Foundation Program Director Search Process
["No objection" applies to the 2012 PNB Personnel Cmte - PNB Sec'y
6/19/14]

Whereas Article Seven, Local Station Boards, Section 3: Specific Powers
and
Duties, Sec. E. of the Bylaws, reads, "To screen and select a pool of
candidates for the position of station Program Director, from which pool
of
approved candidates the station's General Manager shall hire the station's
Program Director. The LSB may appoint a special sub-committee for this
purpose" (No objection.)

Be it hereby resolved that the following steps shall be taken in sequence
in order to conduct an approved search for a candidate to fill an open
position. All references below to "National Office" specifically indicate
the National H.R. worker, if one is in place, or if not, the E.D. (No
objection.)


1. Where an LSB creates a search sub-committee, the LSB shall specify, in
the motion which creates it, which of the procedures it intends to
delegate. Such a sub-committee shall include a minimum of 7 and a maximum
of 11 members consisting of LSB members, including paid and unpaid staff
members, and may also include non-LSB listener members and non-LSB staff
members. Names, email addresses, and phone numbers of all sub-committee
members shall be sent to the National Office. (No objection.)


2. The PNB Personnel Committee shall provide a copy of the job
description, candidate evaluation criteria, and, for non-LSB members of a
created sub-committee, a confidentiality agreement to be executed by the
sub-committee's 2nd meeting. (No objection.)

3. The LSB or its sub-committee shall arrange through the National Office
for publication of an ad in venues reaching diverse communities per FCC
and
EEO guidelines and the ad shall be placed within 7 days of the request. Ad
budget shall be set by the GM and LSB. In addition, an ad shall be posted
at the station's premises, on its website and airwaves, and in its e-
newsletter or other publications. Application period shall be 30-45 days,
and applications shall be submitted to a central location in the National
Office and then distributed, in their entirety, via email to the LSB or
its
sub-committee and the GM. (No objection.)

4. The LSB or its sub-committee shall create a timeline not to exceed six
(6) months to complete its work, including meetings, rankings, interviews,
and reports at each LSB meeting. The timeline shall include a meeting at
which the sub-committee shall receive training from the National Office on
laws and rules concerning the hiring process. The LSB or sub-committee may
or may not arrange a meeting of the qualified candidate finalists with the
paid and unpaid staff. (No objection.)

5. All LSB or sub-committee meetings regarding the hiring process shall be
noticed to the public, and held according to the open-meeting provisions
of
the Pacifica bylaws. (No objection.)

6. To assure equal treatment of all candidates, each interview round shall
be conducted by the same method (e.g., phone, in-person, etc.). (No
objection.)

7. The LSB or its sub-committee shall formulate a list of standard
interview questions for all candidates. (No objection.)

8. The LSB or its sub-committee shall decide on its pool (3-5) and
rankings of recommended candidates using Single Transferable Voting, with
LSB or sub-committee members strongly encouraged to write a brief
explanation of their votes. (No objection.)

9. If, as the 6-month mark of the sub-committee's existence approaches, it
appears that the sub-committee will not complete its work, the LSB may
reaffirm the sub-committee and extend its term or reconstitute using the
same process articulated in #1 above. (No objection.)

10. In the case of the search sub-committee, it shall write a final public
report explaining the process it went through in its search and
recommendations, and shall also submit a confidential appendix to the LSB
containing the names and rankings of its recommended pool members (3-5),
along with any explanations written by sub-committee members of their
votes. (No objection.)

11. If no sub-committee is created, the LSB shall prepare a public report
as described above and a confidential appendix to the GM containing the
names and rankings of its recommended pool members (3-5), along with any
explanations written by LSB members of their votes. (No objection.)

12. If the selection is made by a sub-committee, the LSB shall in
executive session discuss and vote on whether to accept the candidate pool
and rankings as presented by the sub-committee, or may revisit the pool of
qualified candidates, or review the process. (No objection.)

13. As per Article 7, Section 3E of the Pacifica Bylaws, the General
Manager shall make the final decision regarding which individual from the
pool shall be offered the position. Said decision shall be made and
reported to the LSB within a month of receipt of the LSB's
recommendations. (No objection.)


Motion, by Brown, to extend by 10 minutes approved 12Yes 3No
1Abstention:
Y - Kobren; Brazon, Kaufman, Reyes; Casenave, Reiter, Uzzell;
Coleman, Saba; Brown, Diaz, Norman
N - Fuentes-Roman; Lamb; Birden
Abs. - Roberts

Amendment, by Roberts, that this motion shall also apply to the search for
a General Manager by broadening the references to "Program Director" and
"General Manager" to include "General Manager" and "Executive Director".


Motion, by Birden, to table motion failed 6Yes 7No 3Abstensions:
Y - Kaufman; Lamb, Uzzell; Birden, Coleman, Saba
N - Fuentes-Roman; Brazon, Reyes; Casenave; Roberts; Brown, Diaz
Abs. - Kobren; Reiter; Norman


Time elapsed.


Roberts' amendment passed 7Yes 6No 4Abstensions:
Y - Wilkinson; Brazon, Reyes; Casenave; Roberts; Brown, Diaz
N - Fuentes-Roman, Kobren; Kaufman; Uzzell; Birden, Coleman
Abs. - Lamb; Reiter; Saba; Norman


Brazon's substitute motion, as amended passed 7Yes 6No 4Abstensions:
Y - Wilkinson; Brazon, Reyes; Casenave; Roberts; Brown, Diaz
N - Kobren; Kaufman; Uzzell; Birden, Coleman, Saba
Abs. - Fuentes-Roman; Lamb; Reiter; Norman




Pacifica Foundation General Manager / Program Director Search Process

Whereas Article Seven, Local Station Boards, Section 3: Specific Powers
and
Duties, Sec. E. of the Bylaws, reads, "To screen and select a pool of
candidates for the position of station Program Director, from which pool
of
approved candidates the station's General Manager shall hire the station's
Program Director. The LSB may appoint a special sub-committee for this
purpose"

Be it hereby resolved that the following steps shall be taken in sequence
in order to conduct an approved search for a candidate to fill an open
position. All references below to "National Office" specifically indicate
the National H.R. worker, if one is in place, or if not, the E.D.


1. Where an LSB creates a search sub-committee, the LSB shall specify, in
the motion which creates it, which of the procedures it intends to
delegate. Such a sub-committee shall include a minimum of 7 and a maximum
of 11 members consisting of LSB members, including paid and unpaid staff
members, and may also include non-LSB listener members and non-LSB staff
members. Names, email addresses, and phone numbers of all sub-committee
members shall be sent to the National Office.


2. The PNB Personnel Committee shall provide a copy of the job
description, candidate evaluation criteria, and, for non-LSB members of a
created sub-committee, a confidentiality agreement to be executed by the
sub-committee's 2nd meeting.

3. The LSB or its sub-committee shall arrange through the National Office
for publication of an ad in venues reaching diverse communities per FCC
and
EEO guidelines and the ad shall be placed within 7 days of the request. Ad
budget shall be set by the GM and LSB. In addition, an ad shall be posted
at the station's premises, on its website and airwaves, and in its e-
newsletter or other publications. Application period shall be 30-45 days,
and applications shall be submitted to a central location in the National
Office and then distributed, in their entirety, via email to the LSB or
its
sub-committee and the GM.

4. The LSB or its sub-committee shall create a timeline not to exceed six
(6) months to complete its work, including meetings, rankings, interviews,
and reports at each LSB meeting. The timeline shall include a meeting at
which the sub-committee shall receive training from the National Office on
laws and rules concerning the hiring process. The LSB or sub-committee may
or may not arrange a meeting of the qualified candidate finalists with the
paid and unpaid staff.

5. All LSB or sub-committee meetings regarding the hiring process shall be
noticed to the public, and held according to the open-meeting provisions
of
the Pacifica bylaws.

6. To assure equal treatment of all candidates, each interview round shall
be conducted by the same method (e.g., phone, in-person, etc.).

7. The LSB or its sub-committee shall formulate a list of standard
interview questions for all candidates.

8. The LSB or its sub-committee shall decide on its pool (3-5) and
rankings of recommended candidates using Single Transferable Voting, with
LSB or sub-committee members strongly encouraged to write a brief
explanation of their votes.

9. If, as the 6-month mark of the sub-committee's existence approaches, it
appears that the sub-committee will not complete its work, the LSB may
reaffirm the sub-committee and extend its term or reconstitute using the
same process articulated in #1 above.

10. In the case of the search sub-committee, it shall write a final public
report explaining the process it went through in its search and
recommendations, and shall also submit a confidential appendix to the LSB
containing the names and rankings of its recommended pool members (3-5),
along with any explanations written by sub-committee members of their
votes.

11. If no sub-committee is created, the LSB shall prepare a public report
as described above and a confidential appendix to the GM containing the
names and rankings of its recommended pool members (3-5), along with any
explanations written by LSB members of their votes.

12. If the selection is made by a sub-committee, the LSB shall in
executive session discuss and vote on whether to accept the candidate pool
and rankings as presented by the sub-committee, or may revisit the pool of
qualified candidates, or review the process.

13. As per Article 7, Section 3E of the Pacifica Bylaws, the General
Manager shall make the final decision regarding which individual from the
pool shall be offered the position. Said decision shall be made and
reported to the LSB within a month of receipt of the LSB's
recommendations.


And that this motion shall also apply to the search for a General Manager
by broadening the references to "Program Director" and "General Manager"
to
include "General Manager" and "Executive Director".



Brazons's motion as amended passed as main motion 7Yes 6No 4Abstentions:
Y - Wilkinson; Brazon, Reyes; Casenave; Roberts; Brown, Diaz
N - Kobren; Kaufman; Uzzell; Birden, Coleman, Saba
Abs. - Fuentes-Roman; Lamb; Reiter; Norman


Adjournment


Time expired; meeting adjourned to executive session.




Minutes approved on May 21, 2015.