Pacifica National Board - Finance Committee
Teleconference Meeting
February 16, 2006

The meeting was called to order by David Adelson, outgoing Chair, 8:15 pm
Eastern Standard Time

1) Roll Call and approval of agenda. In attendance:

|Ambrose Lane (WPFW) |Sandra Rawline (KPFT) |LaVarn Williams |
|Jane Gatewood (WPFW) |Dave Adelson (KPFK) |(KPFA) |
|Baruti Bediako (WBAI) 8:30 |Casey McFall (KPFK) |Lonnie Hicks (CFO) |
|pm |Brian Edwards-Tiekert |Greg Guma (ED) 9:00 |
|Patty Heffley (WBAI) |(KPFA) |pm |

Absent: Weinman (KPFT)


Agenda approved as proposed by Adelson

2) Election of Chair and Secretary Pro-tem
Chair: Lane nominates McFall (accepts)
Heffley nominates Williams (declines)
McFall is elected chair, pro-tem by acclamation
Secretary:
Adelson nominates Gatewood (accepts)
Gatewood is elected secretary, pre-tem by acclamation

3) Nominations for permanent Chair and Secretary, and election instructions (10
min)
Nominations opened for Chair
McFall nominates LaVarn
There are no other nominations.
Nominations opened for Secretary
Heffley nominates McFall
There are no other nominations.
Secretary Pro-tem is asked to send ballots to all members with
instructions for STV with postmark deadline of Friday February 24th.

4) Scheduling of next meeting
Thursday March 9th - 8 pm eastern / 5 pm pacific

5) Approval of Minutes (12/29/05 and 1/17/06)
Adelson moves to postpone approval of minutes until March 9th meeting

6) Report on outcome of motions submitted to the PNB for its January 06 meeting
(10 min)
Adelson reports on 3 motions approved:
(1) GM expense reimbursement procedures - Hicks is working on
implementation plan to be brought to NFC for review
(2) Dotted line reporting relationship from station business manager to
CFO
(3) National Spanish Language budget


Gatewood asks Adelson to post full text of his report to PNB about these
motions in files section of Yahoo group.
7) Proposed Budget Calendar
Adelson moves to adopt timeline as proposed


Amendments:
· change Line A, add language about CFO meeting with treasurer's to review
process
· change Line F from August 16 to August 7


Motion, as amended, approved without objection. McFall volunteers to provide
guidelines for process for prioritization.

| |Deadline |Who Initiates |Action |
|A |Mar 20 |CFO |Meet with treasurers to outline|
| | | |budget development process and |
| | | |paperwork submission. |
| | | | |
| | | |Call for budget priorities to |
| | | |be discussed in various venues.|
|B |By Apr 30 |LSB's, in consultation |Identify and rank budget |
| | |with GM's/BM's |priorities in order of |
| | | |importance: Scale of 1-5 where |
| | | |5 is high. |
|C |By May 31 |GM's/BM's, in |Generate Draft Station Budgets |
| | |consultation with |and submit to CFO |
| | |LSB's/ Local Finance | |
| | |Committees, ED, and CFO| |
|D |By Jun 30 |CFO |Compile and Distribute Draft |
| | | |Network Budget to LSB's and NFC|
| | | |for review |
|E |By Jul 31 |LSB's |Review Draft Station budgets |
| | | |(LSBs)/ |
| | | |-- Approve As-Is or with |
| | |NFC |amendments |
| | | | |
| | | |National Office budget (NFC) |
| | | |-- Approve As-Is or with |
| | | |amendments |
|F |By Aug 7 |CFO |Compile and Distribute Final |
| | | |Budget Proposal to NFC for |
| | | |approval |
|G |By Aug 31 |NFC |Review Final Network Budget |
| | | |Make recommendations for PNB |
| | | |adoption |
|H |By Sep 7 |CFO |Distribute Final Budget |
| | | |Proposal to Board |
|I |By Sep 30 |PNB |Adopt Budget for fiscal year |
| | | |beginning Oct 1. |



8) CFO Report

Hicks reports on status of station fund drives / responds to questions /
discussion of chargebacks to stations for national programming,
implications for next year's budgeting

9) National Fundraising Plans (30 min)


Guma gives summary of current mailing plans.


Question is raised about possibility that station listeners donating to
national maildrops may not be registered as Pacifica members.


Adelson moves that mailings include a checkbox to indicate if responders
are listeners. Discussion.


Adelson makes substitute motion that we ask CFO to develop process to
track whether donors to national maildrops are listeners and/or members of
stations.


Hicks agrees that he could submit proposed process by end of March.


Motion passed without objection.


10) Review of available financial data
No new financial reports since First Quarter (Sept-Dec 2005)

11) Working group reports


General Ledger - Bediako reports that he and Hicks will be meeting with a
software vendor in NY. Current accounting package, Great Plains 9, is no
longer supported by Microsoft. We must upgrade or switch. Investigating
options with costs (including training) vs. benefits; looking for
solutions to problems for existing system such as needs for web-based
system and job-costing.

Surplus and Reserves - has not met. Adelson requests that someone replace
him as convenor. Hicks agrees.

12) Adjourn 10:25 pm eastern