The chair recommends that the Standing Rule for our agenda be suspended and that following VII. Consent Items, XII. New Business (A-K, carried over from the May meeting come before VIII. Pacifica National Board & PNB Committee Reports and the rest of this agenda. This requires a majority vote. It is not debatable. KPFT Local Station Board Proposed Agenda Meeting #7 June 14, 2017, 7:00 pm The Montrose Center 401 Branard, Houston, TX 77006 I. Call to Order II. Acceptance of the Resignation of Staff Representative Hank Lamb and the seating of Staff Representative Lars Headington III. Staff Recognition IV. Roll Call Listener Representatives: Adriana Casenave Don Cook Di Conkling Bill Croiser Elayne Duncan, Vice Chair Anisa Faruqi Alexandra Hunter Jim Krafka Jerry Lynch P. K. McCary Robert Mark Susie Moreno Susan Radwan Jaime Rodriguez Deb Shafto, Secretary K. C. Sinclair Ted Weisgal, Chair Vaniecia Williams Staff Representatives: Rhonda Garner Robert Gartner Wally James Hank Lamb or Lars Headington Mike Lewis Clif Smith Interim General Manager (ex-officio, non-voting): Obidike Kamau Treasurer: Nick Economidis V. Agenda Approval VI. Minutes Approval VII. Consent Items VIII. Pacifica National Board & PNB Committee Reports Note: For the following Pacifica National Board and PNB Committee Reports, the chair is recommending a maximum of four minutes for each PNB member to report and two minutes for each committee member to report. Only those committees who have met shall be asked to report. These reports will be a total of 50 minutes long should each member take the maximum amount of time. 1. Bill Crosier 2. Adriana Casenave 3. Robert Mark 4. Rhonda Garner A. PNB Audit Committee (Elayne Duncan, P.K. McCary) B. Committee of Inclusion (corrected to Sexism and Racism) (P.K McCary, Adriana Casenave, Susie Moreno) C. PNB Development Committee (Jaime Rodriguez, Greg Audell) D. PNB Elections Committee (Bob Gartner, Di Conkling) E. PNB Governance Committee (Elayne Duncan, P.K. McCary) F. PNB Programming Committee (Anisa Faruqi, Mike Lewis) G. Affiliates Task Force (Nancy Saibara-Naritomi, Teresa Allen) H. Archives Task Force (Nancy Saibara-Naritomi, Anisa Faruqi) VIII. Interim General Manager Report (Recommended amount of time…10 minutes) A. Obidike Kamau IX. Standing Committee Reports (Recommended amount of time…3 minutes per report…only those committees who have met shall report.) A. Anti-Racism and Diversity: Georgia Provost B. Budget & Financial Oversight: Nick Economides C. Development: Jaime Rodriguez D. Facilities Management & Planning E Governance: P. K. McCary E. Management Selection and Review: Jaime Rodriguez F. Outreach: Vaniecia Williams G. Program Council: H. Program Policy: I. Technology All committees are headed by conveners. Chairs need to be approved. X. Special Reports A. Program Council B. Community Advisory Board C. Board Retreat: P.K. McCary D. Staff, Programmer & Board Social Events: Jerry Lynch E. Website Development F. Houston Peace & Justice Center: P.K. McCary XI. Unfinished Business A. Town Hall Meeting: P.K. McCary, Clif Smith, Hank Lamb, Obidike Kamau B. Program Council Election Status Report and relationship to LSB taking into account the LSB Duty (Bylaws/Article 7/G: “to work with station management to ensure that station programming fulfills the purposes of the foundation…” XII. New Business A. Underwriting: Affirming of Policy presented by Obidike Kamau and Brian Sanchez B. Open Journal: Motion encouraging producers to devote extensive time to political issues. (TW) C. Open Journal: Motion encouraging producers to reopen phone lines to members of the community. (TW). G. Fund Drive Motion: The Local Station Board of KPFT hereby moves the following: 1. The KPFT Local Station Board affirms that the KPFT General Manager should develop a fund drive schedule with pledge revenue goals for each fund drive aligned with the annual KPFT “Listener Support” budget. 2. The KPFT Local Station Board recommends that a fund drive committee be formed by the General Manager 60 days or more before each regular fund drive to organize and leading each fund drive. The fund drive committee should include at least 5 individuals with an appointed chairperson. Such committee may consist of KPFT staff, KPFT Local Station Board members, or volunteers. RESPONSIBILITIES OF THE FUND DRIVE COMMITTEE WILL BE TO: 1. Establish general “pitch” and “promotion” guidelines, including selecting appropriate premium items and providing on-air staff with appropriate and consistent “pitching points.” 2. Meet with individual programmers (in person, by telephone or e-mail) to plan a pitch and promotion strategy specific for each show. 3. Work with the Development staff to solicit and schedule challenge funds, as well as donations from third parties that may be offered as premium items. 4. Schedule on-air “pitch assistance” as well as volunteer phone staff to support and staff the drive. 5. Provide necessary training to KPFT staff, volunteers and others assisting with the fund drive. The chairperson of the committee will furnish to the KPFT General Manager, the Executive Director and the KPFT Local Station Board a written summary of the fund drive results within ten (10) days after the conclusion of the fund drive. SUCH REPORT SHALL INCLUDE THE FOLLOWING: 1. The fund drive goal and final results; 2. The total pledges received, average pledge amount and the number of pledges received for each KPFT program; 3. Identification of KPFT staff, whom, in the committees’ opinion, demonstrated exemplary support and diligence with the pledge drive; 4. A list of Local Station Board Members volunteering for at least one phone shift during the drive, or otherwise contributing to the planning or execution of the fund drive. 5. The KPFT Local Station Board recommends that the KPFT General Manager work with the KPFT technology and development staff to: (1) enable credit card pledge transactions and member database system (a.k.a. “MemSys") updates for pledges received between the hours of 6am and 10pm on weekdays and 8am to 5pm on weekends during the fund drive to be entered immediately as pledges are received; and (2) to facilitate a process for “thank you” gifts to be processed and mailed directly from “pledge central” whenever possible after credit card transactions are approved. 6. Each LSB Member will be expected to participate in the planning and execution of each fund drive. The LSB will task the Secretary with compiling a list of LSB members not participating in each fund drive. 7. The Local Station Board recommends to the General Manager that a 1 or 2-day fund drive be scheduled in late December to encourage and take advantage of late tax-deductible year end giving. As respects points 1. and 2. above, a late December fund drive of 1 to 2 days in duration or less shall not be considered a regular fund drive. H. PSAs: Motion encouraging the announcement of LSB committee meetings X number of times, X number of days before said committee meetings. Motion to use the technique of filling blanks to determine X. (TW). I. Fundraising motion to encourage the LSB to make outgoing calls to lapsed members and other potential donors from KPFT by the end of July. (TW). J. Motion to establish a Community Partners committee of KPFT's LSB, to work with management to review community partners to ensure they are not detrimental to the social responsibilities of the station. (BC). K. Motion from iGM Obidike Kamau to affirm agreement with The Montrose Center based upon his report (see VIII and original proposal developed by former Development Director, Robin Lewis, that was a part of the May agenda. Motion will be distributed after a meeting with the Montrose Center’s Development Director Kent Loftin on June 6. L. Folio: Motion requesting from management a status report regarding a Program Guide, its budget (if any) and where we go from here. (RG) M. Jerry Lynch: I move that we meet in A Committee of the Whole to discuss the overall balance of programming and use as the start of our conversation the great success of the Amy Goodman event and what is happening in the world every day. I suggest that this is a golden moment for KPFT which should not be missed. We should advise management to adjust the programming to include more political content. Further, I say that it is important that there be an easy to follow schedule such as talk/politics from 6:00 AM to 9:00 PM M-F. and music the rest of the time. There is no substitute for an understandable schedule. I suggest that KPFT announce, with as much detail as possible (names of guests or topics), what is going to be on during the latter part of the day. Telling people to go to the web is no substitute. N. Broadcast or Stream LSB Meetings: Article Six, Section 7: In view of this article in the Pacifica Foundation Bylaws: “The Board shall make reasonable efforts to broadcast or webcast all its public meetings, and committee meetings, whether such meetings are in-person or telephonic,” what steps should we take? An Informal Discussion. (TW) XIII. Public Comment (Time Certain: 8PM). XIV. Next meeting date and time: Wednesday, July 12 @ 7pm.