Minutes – Coordinating Committee – August 4, 2010<br />
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Present: Alonzo Brown, Nia Bediako, Arlene Engelhardt, Tracy Rosenberg, Joe Wanzala, Lavarn Williams<br />
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Agenda<br />
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I – Approve draft agenda<br />
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II – Approve minutes of July 1, 2010<br />
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III -Berkeley Evaluation/Wrap-up<br />
- Good food, good facility<br />
- Good customer service at the hotel – helpful<br />
- Good party – food and karaoke <br />
- Need copies of the meeting agenda for the audience <br />
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IV--Airfare Controls<br />
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Reported airfare overages for Berkeley meeting. Reasons were last-minute bookings and rebookings.<br />
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Two responses:<br />
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1) Nia as the New York point person will be proactive in pestering board members to book airline tickets now.<br />
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2) Travel agent Becky Leong instructed to send all itineraries to Lavarn for authorization prior to purchasing them.<br />
Lavarn will enlist the local PNB point person for the meeting to intervene if a proposed itinerary is way over budget. <br />
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V --New York Logistics<br />
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Nia reported that the station visit and event (possibly jazz in Harlem) will be on the Friday night – October 1st.<br />
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She is working with the station and volunteers on transportation arrangements.<br />
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Nia presented a food proposal from the Beekman. Coordinating committee decided by consensus to serve continental<br />
breakfast at the hotel on Friday, Saturday and Sunday and provide a $120 per diem for other meals. Lunch and dinner<br />
breaks to scheduled for at least 90 minutes each.<br />
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VI--Time Management on Teleconferences<br />
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A) Proposal presented by the chair in the absence of board chair George Reiter<br />
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Coordinating Committee approve these three as standing procedures <br />
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1 – All PNB member comments restricted to two minutes<br />
2 – No PNB member may speak twice on an issue until all PNB members who wish to have spoken once<br />
3 – No PNB member may speak more then twice to the same point without the permission of the majority of the directors<br />
present. <br />
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Numbers 1 and 2 recommended by consensus<br />
Number 3 received an objection and was voted on by the committee. It passed on a vote of 3-1-1. <br />
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The following comments were added to the recommendation:<br />
- The chair should write down the stack of speakers on the teleconferences<br />
-The chair should remind the body of these standing rules at the beginning of each telemeeting<br />
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B) Proposal presented by the chair<br />
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That when the Pacifica Foundation meets in executive session to<br />
discuss legal matters the standing procedure is that the board receives<br />
advice and a report from the appropriate counsel, have a question and<br />
answer session with counsel(s) present and then convene a discussion<br />
of the information received and to consider options as a committee of<br />
the whole. Counsel is asked to be reachable by phone for the duration<br />
of board deliberations.<br />
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Passed as a recommendation by a vote of 3-0-1<br />
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VII – Next meeting is Thursday September 2nd <br />