Draft Coordinating Committee Minutes <br />
<br />
June 2, 2010<br />
<br />
Attendance: Efia Nwangaza, Nia Bediako, Alonzo Brown, Richard Uzzell, Joe Wanzala, Arlene Engelhardt, Lavarn Williams,<br />
Tracy Rosenberg<br />
Absent: Ricco Ross, George Reiter<br />
<br />
1) Berkeley Logistics: airline, hotel, per diems etc<br />
<br />
Arlene moved that the coordinating committee approve the attendance of 5 station GM’s and Ursula Ruedenberg to the<br />
Berkeley meeting of July 16-18. This is a one-time agreement in effect for the Berkeley 2010 only. Votes 5Y, 0N,<br />
<br />
Per Diems for the Berkeley meeting are set at $75 for each attending PNB member. Approved unanimously.<br />
<br />
2) Berkeley Meeting Agenda: Priorities, Committee of the whole, and Exec<br />
Session needs<br />
<br />
Coordinating committee approved the agenda items of a finance workshop with Tony Pohl from 9-11 am on Friday (Nia noted<br />
this was not to replace possible 4-hour workshop later on and staff training and webinar access for finance and audit<br />
committee PNB members) and a Mixed Topics discussion on Friday from 11-12, and a report from the Promotional Task Force<br />
during committee reports in open session. All approved unanimously.<br />
<br />
Two members of the committee (Efia and Nia) objected to the inclusion of the programming motion referred to the<br />
programming committee on May 21st. As committee chair, I agreed to relay the objections and leave it to the chair’s<br />
discretion whether the item remains on the agenda.<br />
<br />
Coordinating committee expressed the general opinion that the executive session ratio in Los Angeles (about 5 hours<br />
total) was about right.<br />
<br />
3) NYC Meeting - Beekman confirmation, expenses<br />
<br />
Concerns were raised about the costs of the Beekman and the issue of whether the hotel refused to allow Fidel Castro to<br />
stay there (later debunked by Richard Uzzell – different hotel). In order to address the concerns, the committee chair<br />
agreed to hold off on finalizing the Beekman for a few days while presenting alternative options in New Jersey (if she<br />
can find any). Coordinating Committee members to receive estimates by e-mail.<br />
<br />
Committee chair will proceed with the Beekman if there is no further objection after additional research or convene a<br />
quick emergency CC meeting if a vote is needed.<br />
<br />
4) PNB Meeting Budget and 2011-2012 Meeting Schedule<br />
<br />
Lavarn suggested a concern that funders would appreciate a reduction in the meeting expenses portion of the financial<br />
statement and asked the committee and board to consider the option of a 2011 meeting schedule of 3 PNB meetings:<br />
January, April and September. She did not put this forward as a motion at this time. It is noted that the October<br />
meeting will take place in the 2011 fiscal year, as would all 4 of the other PNB scheduled meetings in 2011.<br />
<br />
Next coordinating committee meeting is Wednesday July 7th, unless events require an earlier meeting. <br />
<br />
Respectfully submitted<br />
<br />
Tracy Rosenberg<br />